HOA Recording Secretary Services

Serving All of California

We Let You Focus on Your Meeting


HOARecordingSecretary.com provides homeowner associations and management companies throughout California cost effective recording secretary services by Zoom Meeting. An example of our work has been provided.

Please refer to our Frequently Asked Questions (FAQ) page for information about our HOA recording secretary services and our company.

We keep our costs down by providing our services at Zoom meetings. This eliminates travel time and overhead which benefits our management company and homeowner association clients. Our fees start when your meeting starts, not when we get in the car.


HOARecordingSecretary.com fees:

Monday – FridaySaturday – Sunday
First 2 Hours:$200 (Minimum Charge)$250
Additional Time/Hour:$80$90
Cancellation Fee - Less than 48 Hours Notice:$80$90
(Billed in increments of .1 hours)


Minutes of HOA meetings are required by law. They should reflect what was done at a meeting, not on what was said.

One of the most important items to be included is an action list for the property manager and each member of the board, to be reviewed at the next meeting. While not every item may be accomplished, the list should be reviewed in, order to monitor progress.

Following is a list of information that should be included in all minutes:

  1. Name of association;
  2. Type of meeting: regular, special, emergency, or executive session;
  3. Date, time, and location;
  4. Start time and end time;
  5. List of people in attendance including the manager, contractors, vendors, and other professionals such as consultants;
  6. Approval of minutes of prior meetings, including how each director voted;
  7. Treasurer's report;
  8. Committee reports;
  9. Motions made and the results of board actions;
  10. Executive session;
  11. Announcement of next meeting dates, times, and locations; and
  12. Adjournment announcement.

Draft minutes of open board meetings must be made available to owners within thirty days.

Approved minutes should be maintained in a binder by the corporate secretary and passed on to successors at the appropriate time. Approved minutes should always be provided to the management company so it can provide them to escrow companies in connection with sales and refinance transactions.

Boards should consider hiring a professional recording secretary to take minutes. Recording secretaries minimize your liability.


Please contact us for clear, concise, accurate, timely and unbiased minutes.


HOA Recording Secretary Services serves the following areas:

Los Angeles County, Ventura County, San Fernando Valley, South Bay, Simi Valley, Santa Clarita Valley, San Gabriel Valley, Thousand Oaks, Agoura Hills, Calabasas, Westlake Village, Burbank, Glendale, Santa Monica, Hollywood, Camarillo, Moorpark, Oak Park, California, Newbury Park, Malibu, West Los Angeles, Encino, Tarzana, Oxnard, Pasadena, Woodland Hills, Sherman Oaks, Studio City, Torrance, Inglewood, Beverly Hills, West Hollywood, Santa Clarita, Valencia, Bakersfield, Orange County, Fresno, Long Beach, Ontario, Anaheim, Riverside, San Bernardino, Fontana, Visalia, Rancho Cucamonga, Corona, Lancaster, Palmdale, Victorville, Murrieta, West Covina, Costa Mesa, Downey, Santa Maria, Santa Barbara, Pomona, Stevenson Ranch, San Diego, San Jose, San Francisco, Sacramento, San Jose, Santa Ana, Stockton, Irvine, Chula Vista, Fremont, Modesto, Oxnard, Ventura, Rancho Cucamonga, Camarillo, Hawthorne, Simi Valley, Santa Clara, Palm Springs, Cathedral City, Rancho Mirage, Palm Desert, Indian Wells, Indio, Coachella, Chula Vista, Escondido, Oceanside, Huntington Beach, Antelope Valley, La Verne, San Dimas, Claremont, El Monte, Baldwin Park, South Pasadena, California, Hollywood, Hidden Hills, Laguna, Dana Point, Newport Beach, Irvine, South Pasadena, Sierra Madre, California

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